Virtual board meetings let you discuss and discuss important issues for your nonprofit organization in a timely and efficient way. Meetings can be scheduled at the convenience of board members without disrupting their work. Additionally, they enable you to attract and retain talent regardless of geographical location, which opens up your options for recruiting and enhances the diversity of your board.

Although there are many benefits of virtual board meetings there are still a lot of challenges with them. The first problem is to keep your attendees interested. In the absence of the camaraderie and discussions that are typically held in person, it can be harder to keep people focused. To overcome this, you should use an agenda with a clear plan to ensure everyone is on the same page, and determine a time frame for discussion.

It’s also important to ensure that everyone in your group can be heard even if they do not speak up in the meeting. To ensure this, ask them to turn off their microphones when they’re not talking and only unmute their audio when they’re ready to speak. Additionally, you can utilize a video conference tool that automatically records the audio and video of the meeting, meaning that even your less tech-savvy participants can participate.

It is also essential to have a board management software suite that includes secure document storage that allows for the sharing, archiving, and annotation of documents prior to the meeting and during the session. This will allow your board to discuss and review important documents like governing documents, financial statements, and other crucial information. It will then be easy to assemble detailed and accurate minutes of the meeting for distribution following the meeting.

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