Preparing for your next board meeting might seem overwhelming however, putting in a bit of time before the meeting will ensure a smoother and more productive board meeting. Utilizing a board management platform or a board portal program will make the process of preparing for meetings and organizing the materials needed for it much simpler and save lots of time over the long term.

This will ensure that all the attendees of your board meeting are prepared for the meeting and can be as productive as possible. This is particularly important for new directors and observers who aren’t familiar with the organization’s board and committee structure.

Reviewing the minutes of the previous board meeting is an obvious first step. Analyze the topics that were discussed and what needs to be the difference between shareholder and stakeholder discussed. Also, determine how you will create the agenda for the upcoming meeting. This will assist you in focusing on the main goals of the meeting, and create an agenda for achieving them.

It is also a good idea to send out invitations to board meetings and then confirm RSVPs. This will ensure that all the appropriate participants are present and able to attend, including remote participants.

Then, it’s time to review any reports or documents that committee chairpersons, the executive team, and other stakeholders have prepared in advance. This will cut down on the amount of work required by the board secretary and ensure that all necessary materials are included in the meeting agenda for the board.